The board encourages public participation in its meetings through the public comment process. The board provides time on its agenda at each regular meeting for members of the public to provide oral or written comments.
The public comment period may last up to 30 minutes unless otherwise specified in the public notice for the meeting. Each commenter is limited to three minutes. To ensure different viewpoints are heard and to ensure comments relevant to the day’s agenda are heard, the chair may call individuals out of order of sign-up or may require that a group designate one spokesperson to make comments on behalf of the group.
While the board may not address items that come forward during public comment, the board appreciates the public’s interest and welcomes your comments.
To sign up for public comment:
Before the meeting: Contact the Office of the Board of Trustees by phone at (541) 552-8055 or by email at firstname.lastname@example.org . Commenters should include their name, email address, phone number, relationship to SOU and subject of the public comments.
In person: Commenters may sign up in person at the meeting. However, preference will be given to those who sign up in advance.
To provide written comments to the board:
Email email@example.com . Commenters should include their name, email address, phone number, relationship to SOU, and subject of the public comments.
Written comments submitted at least 48 hours prior to a scheduled public meeting will be distributed to the board in advance of the meeting. If submitting written comments or hard copies of information on the day of the meeting, please provide 16 copies to the University Board Secretary on-site.
Those who sign up and are not called due to limitations of time are invited to share their comments by emailing the board at firstname.lastname@example.org